Sample Letters

Sample Letters from Tenant to Landlord

The following letters are provided as examples for consideration when communicating with your landlord. Letters should be sent by certified mail, return receipt requested. (The post office will return a receipt to you, signed by the recipient, to prove that the letter was received.) Keep a copy of all correspondence between you and your landlord. You should contact an attorney or legal-aid service for advice in handling complicated landlord-tenant matters.

Date
Dear____________________:

I am writing to inform you that I intend to vacate (type of accommodation) at (address) as of (date of departure).

I will return the keys on (date). I would appreciate it if you would schedule an inspection of the rental unit before I leave to ensure that you are satisfied with its condition. I will telephone you to set up an appointment.

Please return the security deposit to me at (address).

Sincerely,

Tenant name and signature

Letter Requesting Repairs

Date
Dear____________________:

As reported to you by telephone on (date), I am requesting that the following repairs be made: (List problems and repairs needed.)

I would appreciate your attention to these repairs as soon as possible. If you need additional information, please call me at (telephone number) after (time).

Sincerely,

Tenant name and signature.

Date
Dear__________________:

As you know, I am the tenant at (address), under a lease agreement in effect from (date) to (date).

Because of (list specific reasons) I find it necessary to terminate my lease effective (date). I am sorry for any inconvenience this may cause you, and I will cooperate with you in every way to see that a new tenant is found as promptly as possible. Because the circumstances of my departure are beyond my control, I would appreciate it if you would released me from the lease agreement without any penalty. I will telephone you (specify date) to discuss this matter.

Sincerely,

Tenant name and signature.